Privacy Statement / Information on Personal Data Processing
Updated according to EU Regulation 2016/679 (GDPR) – Last update: 16 September 2025
1. Identity and Contact Details of the Data Controller
The Data Controller is the International Association of Youth and Family Judges (AIMJF), with registered office at Place Poelaert, 1 – 1000 Brussels (Belgium). For any request regarding your personal data, you can contact us at [email protected].
2. Purposes of Processing and Legal Basis
Your data is processed exclusively for the following essential purposes:
- Contract and Service Management: To fulfill all obligations arising from the membership contract or to handle pre-contractual requests (Legal Basis: Contract Performance).
- Legal and Tax Compliance: To meet all legal, regulatory, accounting and tax obligations (Legal Basis: Legal Obligation).
- Commercial Communications and Marketing: Only with your explicit consent for newsletters and promotions (Legal Basis: Consent).
- Service Analysis and Improvement: For anonymous statistical analysis and continuous improvement of the website (Legal Basis: Legitimate Interest).
3. Methods of Processing and Retention Period
Processing is carried out using electronic and paper tools in compliance with the principles of fairness, lawfulness and transparency. Data is not subject to automated decision-making processes. We retain data only for the time strictly necessary: 10 years for contractual/tax obligations, until withdrawal for marketing data.
4. Categories of Personal Data Collected
We collect: Identification and contact data (name, surname, email, phone, address, tax code), Navigation data (IP address, browser, pages visited) and Data voluntarily provided through contact forms or email.
5. Cookies and Tracking Technologies
We use technical cookies (essential), anonymous analytical cookies and, only with consent, profiling and third-party cookies. You can manage your preferences at any time via the banner or browser settings.
6. Recipients and Data Transfers
Data may be disclosed to accounting consultants, IT service providers, hosting and maintenance companies, and judicial authorities in compliance with legal obligations. Processing mainly takes place within the EU. Any extra-EU transfers will be protected by adequate safeguards (Standard Contractual Clauses).
7. Data Subject Rights
You may exercise at any time the rights of access, rectification, erasure, restriction, portability and objection by writing to [email protected] or sending a registered letter to: AIMJF, Place Poelaert 1, 1000 Brussels (Belgium). You also have the right to lodge a complaint with the Belgian Data Protection Authority.
8. Data Security
We adopt advanced technical and organizational measures to protect your personal data against unauthorized access, alteration, accidental loss or unauthorized disclosure. We strongly recommend choosing strong passwords and immediately changing initial ones.
9. Updates to this Notice
AIMJF reserves the right to update this privacy notice at any time. Changes will be published on this page with the date of the last update. We recommend consulting it periodically.